Annual General Meeting 2022/23
Wednesday December 6th 2023
4:00 PM AEDT
SAVE THE DATE
Harm Reduction Victoria would like to remind you of our 2022-2023 Annual General Meeting which will be happening on:
Wednesday DECEMBER 6th 2023
at 4:00pm to 5:30pm.
Our AGM will be held in person at our office in Brunswick as well as online via Teams.
More information about the AGM to come in the next few months, until then please save the date as we'd love to see you there!
Please Note: If you would like to nominate someone for the HRVic Board & they are not yet a member, please ask them to submit an HRVic Member application by 6th of November 2023 to avoid missing out.
Notes For Zoom Meeting Attendees
We will have a waiting room system and will admit people from 3:30pm onwards.
All attendees will be muted on entry by default.
As per normal practice, we will check off members as we admit attendees into the virtual 'meeting room'.
If you are a member, please ensure your Zoom nameplate reflects your member name so we can count your vote if needed.
We will assign members an “M” in their Zoom nameplate, so that we can identify members easily during the proceedings.
Members who are sharing a computer:
Please message us at the start of the meeting at the HRVic Zoom Account so the Secretary can count your vote
AGM Forms Available Here
Voting at The AGM
HRVic members attending the AGM are asked to vote in a few different cases.
This year those cases are as follows:
To accept the minutes of the previous AGM (see link above to watch meeting recording)
To accept the Financial Report (Presented at the AGM by the Treasurer)
To approve the Appointment of Auditors for the forthcoming financial year
To appoint the nominees to the Board of HRVic
Please Note: Only Members of HRVic are allowed to vote at the HRVic AGM.
This year the HRVic AGM will be a hybrid meeting.( ie. we are accepting both In Person attendees and Online attendees.)
If an election needs to be held to vote for members of the Board of HRVic (i.e.when the number of people nominating to the Board is higher than the number of vacant positions on the Board), it will be put to a vote including all Members-both in person and online.
Voting By Proxy
If you are not able to attend the AGM, you can vote by proxy. This means you can appoint someone to vote on your behalf (using the Appointment of Proxy form). You can appoint as your proxy the Board Secretary or another HRVic member.
Any HRVic member can only be a proxy for TWO other HRVic members. You can allow your appointed proxy to choose how to vote on your behalf or you can indicate your preferred candidates.
Please email firstname.lastname@example.org if you need a proxy form.
If you are not on the list of members (including where we have your name as a nickname), you will not be able to vote.