IT'S AGM TIME!

2021 ANNUAL GENERAL MEETING

Next Wednesday, the 8th of December at 4pm, Harm Reduction Victoria will hold its AGM for the year 2021.

As this will be an online AGM, we ask attendees to access the meeting using the Zoom link below:
Zoom Link: Harm Reduction Victoria 2021 AGM (https://hrvic.us15.list-manage.com/track/click?u=a1305c56fd4e46061f8a8ea82&id=351b088a29&e=4a2c250884)
Meeting ID: 898 5210 7989
Passcode: 389066

Details about accessing Zoom are available here (https://hrvic.us15.list-manage.com/track/click?u=a1305c56fd4e46061f8a8ea82&id=555c0b5737&e=4a2c250884)
if you are unfamiliar with this platform.

We have chosen Zoom for our AGM because it is widely accessible, and is a platform that many people have had experience with now.
AGM Proceedings:
If possible, please begin to enter the Zoom link at or after 3:30pm so that we can check members off as they enter and troubleshoot any issues for you.

Notes on the Zoom Meeting:
* We will have a waiting room system and will admit people from 3:30pm onwards.
* All attendees will be muted on entry by default.
* As per normal practice, we will check off members as we admit attendees into the meeting room.
* If you are a member, please ensure your Zoom nameplate reflects your member name so we can count your vote if needed.
* We will assign members an “M” in their nameplate, so that we can identify members easily during the proceedings.
* If members are sharing a computer, please message us at the start of the meeting at the HRVic Zoom Account so the Secretary can count your vote

Approval of 2020 AGM Minutes and Appointment of the Auditors

We will need member approvals for three parts of the AGM.
* Approval of AGM Minutes 2020 - Link to Minutes (https://hrvic.us15.list-manage.com/track/click?u=a1305c56fd4e46061f8a8ea82&id=bd3211a599&e=4a2c250884)
* Approval of Appointment of Auditors for 2021-2022 financial year.
* Approval of nominees for Board vacancies.

AGM Minutes 2020 (link to view 2020 HRVic AGM Minutes is above)
If you attended in 2020, please check them over as we will need to approve them during this meeting.

Appointment of Auditors.
The Treasurer, Joel Murray, will speak to this item during the meeting and we will ask the members to approve the appointment of Chooi Beh & Associates as Auditors for 2021-2022.

Please private message (instructions here (https://hrvic.us15.list-manage.com/track/click?u=a1305c56fd4e46061f8a8ea82&id=d5d54185a4&e=4a2c250884.) ) (https://hrvic.us15.list-manage.com/track/click?u=a1305c56fd4e46061f8a8ea82&id=03759edf5a&e=4a2c250884.) the HRVic Admin account if you have any queries, including if you have any issues about the minutes or the appointment of the auditors.

The approval process will be undertaken by a Zoom show of 'raised hands' by members.

 

All AGM 2021 forms are linked in buttons below for your convenience.

AGM Proceedings
If possible, please begin to enter the Zoom link at or after 3:30pm so that we can check members off as they enter and troubleshoot any issues for you.

Notes on the Zoom Meeting

  • We will have a waiting room system and our moderators will admit people from 3:30pm onwards.

  • All attendees will be muted on entry by default.

  • As per normal practice, we will check off members names as we admit attendees into the virtual 'meeting room'.

  • Members- Please ensure your Zoom 'name' reflects your member name so we can count your vote if needed.

  • We will assign members an “M” in their Zoom nameplate (the name that appears in your video 'square') after check in, so that we can identify members easily during the proceedings.

 

Please Note: If members are sharing a computer, please message us at the start of the meeting at the HRVic Zoom Account or in the Chat thread so the Secretary can count your vote

 

Approval of 2020 AGM Minutes and Appointment of the Auditor

We will need member approvals for three parts of the AGM.

  • General Meeting of the 2020 Annual approve the Minutes To confirm and

  • Accounts for the year Statements of and the Audited 2021 Annual Report To receive the HRVic ending 30th June 2021

  • Board vacancies to be filled– this year there are 3 positions on the Board Filling vacant

  • Transaction of any other business, of which at least 7 days notice has been given in writing

If you attended in 2020 please check them over as we will need to approve them during this meeting.

Appointment of Auditors
The Treasurer, Joel Murray, will speak to this item during the meeting and we will ask the members to approve the appointment of Chooi Beh & Associates as Auditors for 2021-2022.

Please private message the HRVic Admin Zoom account if you have any queries, including if you have any issues about the minutes or the appointment of the auditors. 
(How to Send A PM in Zoom Instructions HERE)

The approval process will be undertaken by a Zoom show of 'raised hands' by members.

HOW TO RAISE YOUR HAND in Zoom

On Computers: Open “Participant” Tab at bottom of Zoom Window.

On Mobile Zoom App: Click "More” at bottom right of screen.

There should be a "Raise Hand” button (This is different to "Reactions")

  • If and only if you accept the minutes and our recommendation is to re-appoint the Auditor then:

On Computers: Choose “Raise Hand” at bottom of the "Participant” window

On Mobile Zoom App: Choose “Raise Hand” from the “More” menu

If need be, we can accept a physical show of hands, and will check the gallery (your video screen) for this – ie.if there are two or more members sharing a screen

BOARD NOMINEES

Gaby Bruning

Gaby has been working primarily with Aboriginal clients in the AOD sector for the last 8 years as an AOD Clinician and Harm Reduction Practitioner. I wish to run for the Board because I believe in HRVic, and I believe in advocating for the human rights of people who use drugs.

Robyn Dwyer

Robyn Dwyer has more than 20 years’ experience in harm reduction and drugs research. She has worked at several research and health centres in Melbourne and Sydney, including the National Drug Research Institute, Burnet Institute and Kirketon Road Centre. Robyn currently works at the Centre for Alcohol Policy Research, La Trobe University. In all her work, Robyn aims to give voice to people who choose to consume drugs and to challenge stereotypes and false ideas that perpetuate stigma and discrimination experienced by the drug consumer community. Robyn joined the Board of HRVic in 2011 and has served as Board President since 2015.

Peter Higgs

‘Growing up’ in the inner suburbs of Sydney while studying a social work degree pre NSP in the mid-1980s meant learning lots about drugs and the people who use them. My first job in Melbourne in 1988 was on the North Melbourne high-rise housing estate which was ‘awash with heroin’. This led me to work with families who were  greatly impacted and very confused about harm reduction. Much of my work over the past 25 years has been in and around the Footscray ‘street scene’ through a range of different iterations - with a couple of long stints in Vietnam doing HIV peer-based prevention work. Most of my recent work has a focus on hep C and changes in drug use patterns. I’m keen to give what knowledge and support I can to HRVic as I step back in my paid research work roles and look forward to the opportunities available.

Virtual Team Meeting

HOW TO USE ZOOM

Video Conferencing 

How to get the Zoom App

1. For Desktop

Step 1: To get started with Zoom, head to their website, and click on the “SIGN UP” button that’s at the top-right corner of the screen

Step 2: You have two options when it comes to creating a Zoom account.

You can either:

  • Create a new account using your work email address.

  • Sign in as a guest or use your Google or Facebook account.

Step 3: Zoom will now send you an email with a confirmation link.

Click on that link to go to Zoom’s Sign Up Assistant and sign in using your credentials.

Step 4: Download the desktop app/ Zoom client from the Zoom website for easy access.

2. For Mobile

Step 1: Download the Zoom iOS or Android app from the App Store/Play Store.

Step 2: Sign up or sign in to Zoom by following the on-screen instructions that are similar to the desktop process.

How to Join the Meeting on Zoom

1. For Both

Step 1: Login to your Zoom App.

Step 2: Click on "JOIN MEETING"

Step 3: Enter the Meeting ID* number when prompted. 

Step 4: Enter the Passcode* when prompted

*Both the Meeting ID and the Passcode will be sent to your email prior to the AGM. 

Step 5: You will be let into the waiting room or into meeting by the administrators. Please leave your microphones muted. You can have your cameras on. 

Enjoy! 

HRVic_AGM_Invite2021.png